Procurement
Product Verification
Configuration, condition and documentation checks applied before shipment.
Verification Practices
Verification steps applied to specification, condition and documentation.
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01
Specification Review
Every line item is checked against the specification on the quotation before an order is placed. Part numbers, product revisions, firmware levels and regional variants are confirmed, so that what is ordered matches what was agreed rather than a similar product carrying a different code.
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02
Configuration Confirmation
Built systems are checked against the agreed configuration sheet. Processor model, memory population, storage layout, accelerator count, network adapters, rail kits and power supplies are confirmed present and correctly assembled before the system is prepared for shipment.
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03
Condition Assessment
Each unit is inspected for physical condition. Chassis, connectors, seals and anti-static packaging are checked, and any mark or irregularity is recorded with photographs, so that the condition at the point of despatch is documented rather than assumed.
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04
Documentation Review
Serial numbers are recorded and matched to the packing list and the commercial invoice. Where a product carries manufacturer documentation, warranty registration detail or a certificate, that paperwork is checked against the units actually being shipped.
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05
Packaging Checks
Packaging is confirmed appropriate for the transport mode and the route. Anti-static protection, cushioning, palletisation and handling labels are checked, and the outer packaging is sealed and marked before the consignment is released to the carrier.
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06
Release for Shipment
Nothing leaves without a completed check record. The record is retained against the order reference, so that if a question arises months later there is a documented account of what was checked, when, and what was found.
Assurance
Why the Check Matters
Documented, Not Assumed
Every check is written down against the order reference. If a question about a unit comes up a year later, there is a record of what was inspected, when, and what was found.
Caught Before Despatch
A wrong revision or a missing component costs far more once it is on site and racked. The point of despatch is the cheapest place in the chain to find a problem.
Traceable to the Unit
Serial numbers are recorded per unit and reconcile to the packing list and the invoice, so goods receipt at your end is a check rather than an investigation.
The Same Every Time
The same sequence is applied to a single server and to a full rack deployment. Nothing is skipped because an order is small, urgent or repeat business.
Send Us the Specification
Share the configuration you need verified, along with quantity and destination, and we will confirm what is checked and what is documented before anything ships.